If you ever worked in an environment that has a lot of filing and documentation to handle, you might have noticed how quickly everything gets messy and ill organized. Leaving files and papers to hang around can lead to the snowball effect, and you could quickly find yourself neck deep in paperwork for God knows what and who.
Working in a messy environment is never a positive thing, and it is proven by many studies that working in a well organized office or classroom is much more productive!
Instead allowing yourself to get that far and become an amateur hoarder, perhaps you should think about digitizing all of your paperwork? Using an iPad to manage your documents is always a good idea and you can get a lot of benefits from it.
Cleaner office space
Turning paper files into a digital form may be the simplest solution for a start. You would need only 2 things, of which you probably have one already: and iPad and a mobile app that scan files.
Finish your job wherever you are
Possibly the greatest benefit you can get from using an iPad for document management, is the fact you can complete all the tasks remotely. It doesn’t matter where you are. As long as you have an iPad and a couple of productivity apps on it, you can manage your paperwork and do business on the go.
For instance, you can use PDF Converter Ultimate to convert PDF files to editable file formats and make necessary edits to your business document. You can access your files via different cloud storage apps such as Box, Dropbox, Google Drive etc.
You won’t miss a deadline anymore
With iPad you can carry your work with you and meet the deadlines. Not only can you access documents from it and convert files to different file formats, but you can also set up reminders, view documents and make notes to stay on top of all things.
Make your clients and colleagues count on you
Closely connected to document management is document sharing. When you work with different documents, it often implies sending documents to your clients and colleagues or receiving paperwork to sign urgently. That’s why it is beneficial to use iPad for that purpose.
Different email and communication apps can make your collaboration easier, and your prompt respond to the clients gives better image. There are even sign apps such as SignNow and SignEasy which enable you to sign documents on the go.
Save time for other tasks
Let’s be honest. It’s not possible to do all things imaginable on iPad. There are some more complex business tasks that require the usage of desktop computers.
But if you finish all document management tasks on the go, with some help of iPad and different productivity apps, you will have more time to finish other tasks in the office.